Part 4 – buying a “green” computer system
Selecting software for your business can be a minefield. Based on his 25 years’ experience in the industry, and as the third of a series of articles, George Troullis provides his top tips for selecting a new ERP system for your business. Read part 3 here.
It is the issue of the moment and probably will be for some time to come. Governments tax because of it, journalists are busy because of it and our children are now educated about it – it’s the environment. Going “green” is not just about saving the planet; done correctly it can also increase your business’ profitability. Take a few minutes to see how your company could contribute to the common food and add a few percent to the bottom line…
10: Waste analysis
If you turnover more than £2million per annum and handle more than 50 tonnes of packaging per year then you should be conforming to the waste regulations which apply to your company.
Most modern computer systems can be adapted to monitor the level and type of waste that you are handling. Simply by holding a “packaging materials” matrix against each item you can easily calculate the amount of each packaging type that goes through your business – saving you administration time and a possible fine.
11: Proof of delivery scanning/document scanning
A major point of struggle is the storage and retrieval of proof of deliveries and collection notes. Low cost technology is available that enables you to hold any documents electronically, including electronic signature capture.
Alternatively the scanning and electronic retrieval of delivery notes has never been as easy and low cost as it is today; ask your supplier if they can do it or add it to your wishlist for the next system. You’ll be surprised how quickly this technology pays for itself not only in terms of administration but also by reducing your average debtor days.
12: On screen, not on paper
There really isn’t any reason for you to be holding paper copy invoices now. Technology has been in place for years that enable firms to hold archive copies which can be easily recalled or faxed or emailed to clients. In addition you shouldn’t be printing out long reports where an onscreen summary will suffice.
You will not need to justify this on an environmental basis – it just makes sound business sense to save as much time as possible in the back office.